Sponsor / Exhibitor Portal

Exhibit Hall Set-Up & Breakdown Times

Set-up: Monday, October 12 · 12:00 – 6:00 pm ET
Breakdown: Thursday, October 15 · 1:00 – 3:00 pm ET

Drayage Company Deadlines

Advance Order Discount Price Deadline
Monday, September 14, 2026 | 11:59 PM ET

Advance Freight Deadline
Wednesday, October 5, 2026 | 3:30 PM ET

Exhibit Set-up & Breakdown Times

Set-up: Monday, October 12 · 12:00 – 6:00 pm ET
Breakdown: Thursday, October 15 · 1:00 – 3:00 pm ET

(C) Exhibitor Rules & Guidelines

All booth matters and questions not covered by these Rules and Regulations are subject to the decision of BrainXchange (Event Organizer). BrainXchange may amend these Rules and Regulations at any time and all the amendments that have been made will be equally binding for all parties, as are the original Rules and Regulations. In the event of any amendment or addition to these Rules and Regulations, BrainXchange will notify exhibitors who may be affected.

BrainXchange reserves the right to reject or prohibit any booth, whole or in part, or any exhibitor and their representatives, based solely on its judgment, discretion, and authority.

Exhibition Floor Plan – The exhibition floor plan is subject to change without notice. The floor plan is not to an exact scale, but accurately represents the position and sizes of exhibition spaces.

Occasionally, an exhibitor’s location may need to be moved after the space has been confirmed due to unforeseen situations either before the event or onsite. Every effort is made by show management to accommodate the exhibitor, but there may be situations where this cannot be accomplished.

Hanging Signs, Ceiling, Rigging – The hanging or rigging of banners/displays/signs is strictly not allowed from the exhibition hall ceiling/roof. Lighting trusses, hung from the ceiling, will not be allowed.

Booth Demonstrations / Obstructions of Aisles:

The show aisles and public spaces are not part of the exhibitor’s booth. Therefore, exhibitors are required to confine all activities to the designated exhibit space outlined in the signed agreement.

Exhibits must be arranged so as not to obstruct the sight line or otherwise interfere with the displays of other exhibitors.

Exhibitors may not conduct demonstrations or activities that result in excessive obstruction of aisles or prevent ready access to neighboring exhibitors’ booths. Please make sure to position your demonstrations in such a way as to bring attendees into the booth rather than filling the aisles.

Subletting of Exhibit Booth Space – Exhibitors may not sublet, assign, or share any booths, tabletop displays, or any part of allocated exhibit space with another company or organization and all exhibit benefits are non-transferable.

Security – Security will be provided at the event, but exhibitors are responsible for their own materials, as BrainXchange/Augmented Enterprise Summit is not responsible for any lost, damaged or stolen property. Overnight security will be present on the nights of Monday (10/12), Tuesday (10/13), and Wednesday (10/14).

Badge Policy – To ensure maximum security for the exhibits and equipment, no one will be allowed in the exhibit and/or event area without proper badge identification during show hours. All exhibitors must always wear credentials to gain entry to the event space.

Storage – There is no accessible on-site storage available during show days. If any supplies cannot safely or attractively remain in the booth, it is the exhibitor’s responsibility to arrange for daily storage. The storage of excess literature, product or packing materials and cases behind the exhibit back drape is strictly prohibited. A limited supply of literature and/or product may be stored within the booth area, if these materials do not block access to the utility service or appear unsightly from the aisle. No empty crates or cartons may be stored in, behind, or under any table or display in the show.

Staff Registration

Number of Passes – Your signed exhibitor/sponsor contract includes a specific number of employee passes strictly for your company attendees. In some cases, your contract may include a set number of partner passes, as well, for those outside your organization. *Please note that employee passes must be claimed using an email address with your company domain. If your contract doesn’t include partner passes and you wish to register individuals outside your organization, please follow the instructions below under ‘Additional tickets.’

Registration Spreadsheet – After signing, you should receive a spreadsheet to fill out to sign up your staff. If you did not receive a spreadsheet, please email Israel Mejia

Staff Access – Only registered staff members will have a name badge and other conference materials waiting for them onsite; staff must be registered to get access to conference-only resources like the event app.

Registration Deadline – All staff MUST be registered by Tuesday, September 22, 2026.

Why Choose the Conference Hotel?

When you stay at the conference hotel and book through the group, you get more than just convenience. Additional benefits include:

• Guest rooms that are just a short walk from the conference center
• Discounted rates if reserved within the room block
• The opportunity to stay in a timeless yet modern hotel with deluxe amenities